Webinars with a permanent link
At our platform, we strive to make the process of organizing webinars as simple, user-friendly, and flexible as possible. Typically, when scheduling a new webinar, our system automatically generates a unique link that is only valid for that specific event. This standard approach ensures security and simplifies webinar management. Once the webinar ends, the link becomes inactive. However, we understand that in some cases, you might need to use the same link for multiple webinars, making it easier for your participants to access a series of events without the hassle of receiving a new link each time.
Using a permanent link for webinars can be particularly beneficial in several key scenarios:
Ongoing educational programs. If you're running a series of training webinars, courses, or seminars, a permanent link makes it easier for participants to access each session. This reduces the risk of losing access and ensures a seamless learning experience.
Regular meetings or discussions. Permanent webinar links are ideal for recurring meetings, like weekly discussions, brainstorming sessions, or working groups. A consistent link creates a sense of stability and simplifies the organization, as participants always know where to go.
Repeating events. If you hold the same or similar events on a regular basis, using a permanent link can significantly reduce administrative tasks. For instance, if you run a monthly webinar on the same topic, a permanent link eliminates the need to create and distribute a new link each month.
Participant convenience. A permanent link is also convenient for participants, especially if you have a large or frequently changing audience. They can save the link once and always have easy access to your events. This convenience helps engage and retain your audience by lowering barriers to participation.
Promotion and marketing. If you use webinars as part of your marketing strategy or to promote products and services, a permanent link simplifies the invitation process. You can include the link in newsletters, on your website, or on social media, knowing it will always be relevant. This increases the likelihood of your audience returning for future events.
To accommodate these needs, our platform offers three easy-to-use options that allow you to maintain a permanent link across webinars, depending on your requirements and preferences.
If you have a clear schedule for your webinars and want to simplify the process of inviting participants, creating a series of webinars is an excellent choice. What does this mean? You can schedule multiple webinars in advance, such as weekly sessions on a particular topic or a month-long course with four classes. In this case, our system will automatically assign the same URL to the entire series.
This means your participants will use the same link to access all sessions in the series, eliminating the need to search for a new link each time. You can send the invitation once, and your participants will have access to all the webinars in the series without additional registration. This is especially convenient for educational programs or regular meetings where consistency and ease of access are crucial.
Using a permanent link for a series of webinars is also beneficial for recurring events, such as monthly meetings or training sessions, where consistency and convenience are key for your audience. A permanent link allows participants to easily remember and save the access information, minimizing the risk of lost invitations or links.
At the same time, the history and statistics of the webinars are saved in the same way as for individual events. You’ll be able to see who attended your webinars, how long participants stayed in each session, and other useful information that will help you better understand your audience. Access to the series of webinars is provided through a unique invitation link that is not to be shared and can be sent to participants as each webinar in the series occurs.
Plan a new webinar in the calendar
Or plan a new automated webinar in the calendar
Open the date selection window and activate the toggle switch
Select the days for your webinars
If necessary, configure the webinar and upload any required materials
Invite participants and event hosts
Finish planning the series
Get the access links
The guest link for the series is always permanent
You’ll see the newly created series in your calendar
Sometimes, you may want to repeat a successful webinar or hold a similar event using the same link for participants' convenience. In this case, the webinar cloning feature is the perfect solution.
When you clone a completed webinar, the system automatically creates a new event with the same link as the previous one. This allows you to effectively create a new series of webinars, but with one key difference — you don’t need to plan all events in advance. You can clone a webinar whenever necessary and host them as needed, without a strict schedule. This is particularly useful for recurring training sessions or when you want to manage your event schedule flexibly.
This option is also valuable if you want to maintain a consistent connection with participants who have already registered for a previous event. They can use the same link to join the next webinar, simplifying the process and making it more convenient for them.
Another advantage is the ability to add or remove participants at any time, allowing you to easily adapt the participant list to specific goals. As with a series of webinars, the history and statistics of the webinars are preserved, enabling you to track participant activity and engagement. Access to cloned webinars is also restricted by a unique link sent out in invitations, ensuring security and preventing unauthorized access.
Find the completed webinar you want to clone
Open the dropdown menu
The system automatically creates a series
Select one or more days
If necessary, configure the webinar and upload any required materials
Invite participants and event hosts
Finish scheduling
Get the access links
The guest link for the series is always permanent
Now you have a new series or simply a new webinar cloned from the previous one with the same link
For those who seek even more flexibility and constant access to webinars without the need to create new events each time, we offer the Webinar Room feature. This unique feature on our platform allows you to create a virtual space that’s available anytime — 24/7, 365 days a year.
A Webinar Room is a permanent link that never changes. This means your participants can enter the room at any time that’s convenient for them, provided you allow it in the settings. This is the perfect solution for ongoing meetings, regular classes, or consultations where it’s important for participants to join at any time without waiting for a specific date or time.
A permanent link to a webinar room is useful for long-term educational programs, consultation sessions, or any other content that requires continuous participant engagement. It also allows you to use the same virtual space for different purposes, from internal meetings to public events.
The interaction history in the room is preserved. You can view events by day in the calendar, see who attended, what was discussed, and what questions were raised. This is especially useful for analyzing and improving the quality of meetings and training.
If you need to restrict access to the webinar room, you can set a password. This will automatically remove all current participants and prevent them from re-entering until they receive the new password. This gives you control over access to the room and helps maintain the confidentiality of the discussions.
If you decide to temporarily close access to the room but want to keep the link for future use, you can switch the room to landing mode. In this mode, participants accessing the old link can leave their contact details, such as an email address, to subscribe to your future events. This is convenient for gathering interested participants and staying connected with your audience.
Create a new room
Configure the room
And create
If necessary, you can set or change the access password immediately or later in the settings, if needed. This step is optional
If you need to completely close access to the room, simply activate the corresponding checkbox
Webinars with a permanent link offer convenience not just for you as the organizer but also significantly enhance the experience for your participants. Whether you’re planning a series of educational sessions, regular meetings, or want to create a permanent virtual space for communication and learning, our platform provides flexible and reliable solutions. Choose the option that works best for you and ensure your participants have easy and continuous access to your events while maintaining control and security. Use our platform’s features to make your webinars even more effective and accessible to all.
If you encounter any issues or have additional questions, please feel free to reach out to our online support team. We’re here to help and will do everything we can to resolve your concerns.
When is a permanent webinar link useful?
Using a permanent link for webinars can be particularly beneficial in several key scenarios:
Ongoing educational programs. If you're running a series of training webinars, courses, or seminars, a permanent link makes it easier for participants to access each session. This reduces the risk of losing access and ensures a seamless learning experience.
Regular meetings or discussions. Permanent webinar links are ideal for recurring meetings, like weekly discussions, brainstorming sessions, or working groups. A consistent link creates a sense of stability and simplifies the organization, as participants always know where to go.
Repeating events. If you hold the same or similar events on a regular basis, using a permanent link can significantly reduce administrative tasks. For instance, if you run a monthly webinar on the same topic, a permanent link eliminates the need to create and distribute a new link each month.
Participant convenience. A permanent link is also convenient for participants, especially if you have a large or frequently changing audience. They can save the link once and always have easy access to your events. This convenience helps engage and retain your audience by lowering barriers to participation.
Promotion and marketing. If you use webinars as part of your marketing strategy or to promote products and services, a permanent link simplifies the invitation process. You can include the link in newsletters, on your website, or on social media, knowing it will always be relevant. This increases the likelihood of your audience returning for future events.
To accommodate these needs, our platform offers three easy-to-use options that allow you to maintain a permanent link across webinars, depending on your requirements and preferences.
Option 1 — Series of webinars
If you have a clear schedule for your webinars and want to simplify the process of inviting participants, creating a series of webinars is an excellent choice. What does this mean? You can schedule multiple webinars in advance, such as weekly sessions on a particular topic or a month-long course with four classes. In this case, our system will automatically assign the same URL to the entire series.
This means your participants will use the same link to access all sessions in the series, eliminating the need to search for a new link each time. You can send the invitation once, and your participants will have access to all the webinars in the series without additional registration. This is especially convenient for educational programs or regular meetings where consistency and ease of access are crucial.
Using a permanent link for a series of webinars is also beneficial for recurring events, such as monthly meetings or training sessions, where consistency and convenience are key for your audience. A permanent link allows participants to easily remember and save the access information, minimizing the risk of lost invitations or links.
At the same time, the history and statistics of the webinars are saved in the same way as for individual events. You’ll be able to see who attended your webinars, how long participants stayed in each session, and other useful information that will help you better understand your audience. Access to the series of webinars is provided through a unique invitation link that is not to be shared and can be sent to participants as each webinar in the series occurs.
How to create a series of webinars
Plan a new webinar in the calendar
Or plan a new automated webinar in the calendar
Open the date selection window and activate the toggle switch
Select the days for your webinars
If necessary, configure the webinar and upload any required materials
Invite participants and event hosts
Finish planning the series
Get the access links
The guest link for the series is always permanent
You’ll see the newly created series in your calendar
Option 2 — Cloning a completed webinar
Sometimes, you may want to repeat a successful webinar or hold a similar event using the same link for participants' convenience. In this case, the webinar cloning feature is the perfect solution.
When you clone a completed webinar, the system automatically creates a new event with the same link as the previous one. This allows you to effectively create a new series of webinars, but with one key difference — you don’t need to plan all events in advance. You can clone a webinar whenever necessary and host them as needed, without a strict schedule. This is particularly useful for recurring training sessions or when you want to manage your event schedule flexibly.
This option is also valuable if you want to maintain a consistent connection with participants who have already registered for a previous event. They can use the same link to join the next webinar, simplifying the process and making it more convenient for them.
Another advantage is the ability to add or remove participants at any time, allowing you to easily adapt the participant list to specific goals. As with a series of webinars, the history and statistics of the webinars are preserved, enabling you to track participant activity and engagement. Access to cloned webinars is also restricted by a unique link sent out in invitations, ensuring security and preventing unauthorized access.
How to clone a completed webinar
Find the completed webinar you want to clone
Open the dropdown menu
The system automatically creates a series
Select one or more days
If necessary, configure the webinar and upload any required materials
Invite participants and event hosts
Finish scheduling
Get the access links
The guest link for the series is always permanent
Now you have a new series or simply a new webinar cloned from the previous one with the same link
Option 3 — Webinar room
For those who seek even more flexibility and constant access to webinars without the need to create new events each time, we offer the Webinar Room feature. This unique feature on our platform allows you to create a virtual space that’s available anytime — 24/7, 365 days a year.
A Webinar Room is a permanent link that never changes. This means your participants can enter the room at any time that’s convenient for them, provided you allow it in the settings. This is the perfect solution for ongoing meetings, regular classes, or consultations where it’s important for participants to join at any time without waiting for a specific date or time.
A permanent link to a webinar room is useful for long-term educational programs, consultation sessions, or any other content that requires continuous participant engagement. It also allows you to use the same virtual space for different purposes, from internal meetings to public events.
The interaction history in the room is preserved. You can view events by day in the calendar, see who attended, what was discussed, and what questions were raised. This is especially useful for analyzing and improving the quality of meetings and training.
If you need to restrict access to the webinar room, you can set a password. This will automatically remove all current participants and prevent them from re-entering until they receive the new password. This gives you control over access to the room and helps maintain the confidentiality of the discussions.
If you decide to temporarily close access to the room but want to keep the link for future use, you can switch the room to landing mode. In this mode, participants accessing the old link can leave their contact details, such as an email address, to subscribe to your future events. This is convenient for gathering interested participants and staying connected with your audience.
How to create a webinar room
Create a new room
Configure the room
And create
If necessary, you can set or change the access password immediately or later in the settings, if needed. This step is optional
If you need to completely close access to the room, simply activate the corresponding checkbox
Conclusion
Webinars with a permanent link offer convenience not just for you as the organizer but also significantly enhance the experience for your participants. Whether you’re planning a series of educational sessions, regular meetings, or want to create a permanent virtual space for communication and learning, our platform provides flexible and reliable solutions. Choose the option that works best for you and ensure your participants have easy and continuous access to your events while maintaining control and security. Use our platform’s features to make your webinars even more effective and accessible to all.
If you encounter any issues or have additional questions, please feel free to reach out to our online support team. We’re here to help and will do everything we can to resolve your concerns.
Updated on: 10/08/2024
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