How to Invite and Manage Attendees

The success of a webinar largely depends on how engaged your audience is. In this article, we’ll explain how to effectively interact with attendees on our platform while maintaining professionalism. Let’s go through specific techniques that will help you invite people to your webinar — leaving them with valuable knowledge and a desire to return.

Table of Contents

Getting Started
Self-registration
Adding Attendees Manually
Landing Page Mode
Attendee Filters
Exporting Attendees

Getting Started

First, you need to add your future attendees to the system. If you already have a client base, you can import it using step 6. If not — start collecting your viewers’ data. There are three main ways to add people to the system:

Schedule a webinar and send the link to future attendees.
Add attendees manually.
Create a landing page.

In all cases, all registered users are saved in the system. Both new and returning participants are listed under the "Attendees" tab.

1. Adding Attendees After Scheduling a Webinar

When scheduling, go to the "Login" tab and select which fields attendees must fill in.



Once the webinar is set up, a public link will be generated.



Copy this link and send it via email, messenger, or any other method. Attendees who click it will see a login form:



Once they submit their data, it will appear in your attendee list.

If it’s a scheduled webinar, the user will see a countdown timer. If it’s a room or instant webinar, they’ll join immediately.

2. Adding Attendees Manually

Go to the "Attendees" tab and click "Add".



Enter the attendee’s name, email, assign a group if needed, and click "Add".



The attendee will appear in your list:



“Imported” — added manually. “Self-registration” — signed up via form. “Unsubscribed” — the attendee opted out of future email invitations.

Select the attendees you want to invite → click "Done":



You’ll see the number of invited users here:



Click "Done".

Note: this method works only for scheduled webinars, not for instant or recurring ones.

3. Importing Attendees

Prepare a table with the correct column format:



Save it as .csv or .xlsx
In the "Attendees" tab, click "Import":



You can paste a list from the clipboard or upload the file. Then, match columns to field names:



You can assign all imported attendees to a group if needed. After clicking "Import", they’ll be added to your list and available for future invitations.

4. Using a Landing Page to Collect Attendees

Go to the "Rooms" tab and click "Create":



In advanced settings, enable "Landing Page Mode":



All webinar-specific settings will disappear — only basic settings for your landing remain. The link is generated in the same place as for any webinar.



Now you can share this link and collect contact details of your future viewers.

5. Attendee Filters

To make managing attendees easier, we’ve added filters to the attendee list:



Status — filter by active (editable) or inactive (email invalid, deleted) users.
Invitation Type — shows whether a person joined via email or link. If they didn’t enter an email, you’ll see "Email not provided".
Source — shows if the attendee registered themselves or was added manually.
Group — filter by assigned groups. Useful if you have sessions by classes, departments, etc.
Webinar Date — select one or multiple past dates. If there were multiple webinars on the same day, you’ll be prompted to choose one:
Attendance — filter by whether a person was present or absent at a selected webinar.

The "Attendance" filter activates only after you select a webinar.

Exporting Attendees

You can export all or selected attendees as a .csv or .xlsx file. Just:

Select the attendees.
Click "Export".
Choose the data fields, format, and delimiter.
Download the file.



Now you know everything you need about managing attendees. We wish you successful webinars!

Updated on: 04/05/2025