A quick start with MyOwnConference

Instruction Contents

Registration. Where to host a webinar?
First steps in your account
How to enter the webinar room?
How to create and schedule a webinar?
How to add participants to a webinar?
How to add a presenter or moderator?
Adding materials to the webinar
How to download a webinar recording?
Additional information

Registration. Where to host a webinar?

To start using the MyOwnConference webinar platform, first register for a free trial account. You can do this on our website under the Registration section.



Then enter your details.



After registration, a link for automatic login to your account will be sent to your email.

First steps in your account

We recommend changing your password first. Go to the “Profile” section, enter your new password twice, and save it.



In the same section, you can change the interface language. Currently available: Ukrainian, Russian, Polish, English, Spanish, and French.



In the “Profile” section, be sure to set the correct time zone. Email notifications and webinar start time rely on this setting.



Here you can also add your company details if they need to appear on billing documents.

How to enter the webinar room?

From your account, you can enter the webinar room even without scheduling a session. Click the “Permanent Webinar Rooms” button. Then click the three dots next to a room and choose “Join link.” Or create a new permanent webinar by clicking “New Webinar.”

Inside the room, you can adjust settings: upload files, create a quiz, copy invite links, change presenter options.

How to create and schedule a webinar?

Click the “New Webinar” button in the Calendar tab to schedule future webinars.



Here you can view your schedule and plan your next session.



After clicking "New Webinar", a setup window opens. Add a title, description, date and time, and invite hosts and guests.



In “Advanced Settings” you can change the webinar room design: colors, camera layout, logo, and banner. Enable or disable participant list, chat, “Ask a Question” and “Raise Hand” buttons.

The “Recording” tab lets you set how the webinar is recorded: just the camera and mic, camera plus shared materials, full room, or room without elements.



Next is the “Entry Page” tab. Here you can customize the login screen: enable/disable login via social media, show available spots, webinar start time, title, host name, and description.



You can also copy the “IFRAME integration code” and embed the webinar on your website.

You can enable Google Analytics to collect participant data and evaluate webinar performance.

Finally, the “Emails” tab lets you set up the reminder email chain. This section is locked until at least one participant is added.

By default, participants get 4 emails: 3 days before, 1 day before, 1 hour before, and one after the webinar. Latecomers and no-shows get an extra follow-up.

How to add participants to a webinar?

You can add or invite participants during webinar setup. To do so:

Go to the “Participants” tab.
Click “New Participant.”



Enter their First Name, Last Name, and Email.



Assign a group (or leave it unassigned).

To avoid manual entry, you can import a participant list using a CSV or XLSX file, or paste a list of emails.



Once the webinar is scheduled, you’ll receive a link you can share via social media, messengers, forums, or websites.

You can quickly invite people already in your contacts list using filters:

Participant status (active, inactive, blocked)

Active – will receive invites and reminders.
Inactive – unsubscribed users.
Blocked – users you blocked during webinars.

Participant group

Attended / Did not attend

Participant lists can be exported to your computer.



To do this:

Select the participants.
Choose what data to export (Name, Email, Phone, Skype, Country, Activation Date).
Choose a delimiter.
Choose the file format (CSV or Excel).



Invited participants will automatically get emails. You can also copy the invite link.

How to add a presenter or moderator?

On MyOwnConference, moderators and presenters have the same rights: they can go live, record, and manage the chat.

Add presenters in the “Presenters” tab or during webinar setup:

Go to the “Moderators” tab.
Click “New Presenter.”



Enter First Name, Last Name, and Email.



Once added, they’ll get an email with their access link. You can also copy the link manually from the “Webinar Hosts” section by clicking “Available Webinars.”



Then click “Copy Link.” It will copy to your clipboard automatically.



You can add unlimited presenters, but only 10 can be on-air simultaneously in paid plans, and 2 in the free plan.

Please note: each presenter occupies a seat in the webinar room.

Once the webinar is scheduled, it appears in the calendar. Scheduled dates are highlighted.

Click on a scheduled day to edit the webinar.

Adding materials to the webinar

You can add materials directly from the webinar room.



Go to the “Materials” section and choose a tab: Documents, Video & Audio, Polls, Tests, CTA.

How to download a webinar recording?

Webinar recordings are located in your “Calendar” section.

To download a recording, go to the date of the past webinar and click the recording icon.



You can watch, download, delete the recording, or copy the link and send it to participants.



Please note: recordings take up disk space based on your subscription plan.

Additional information

If you didn’t find the answer to your question, check out other guides:

All details on inviting participants: general and personal links, landing pages, registration forms, mailing lists, invitations and reminders.

Running a webinar on MyOwnConference: chat, polls, presentation sharing, recording, screen sharing, blocking participants.

Updated on: 04/06/2025